Scan on Demand service

Our "Scan-on-Demand" solution provides an efficient and cost-effective alternative to retrieving and delivering boxes of paper files.

How does it work?

1. Email us your retrievals list.
2. We locate the box — or even individual files — and scan the contents to accessible PDF format.
3. We upload the scanned documents to our secure download area.
4. We email you a secure download link and password.
5. You log-on to us via an ordinary internet browser and download the PDF files.
6. The PDF scans of your documents can be easily viewed using the free Adobe Acrobat PDF reader.
7. Your document box is then returned to our secure archive store.

We are skilled in handling all kinds of paper or physical documents, including ...

  • Accounts Files (Purchase invoices, Sales invoices, Pod's)
  • Personnel Records
  • Project Files
  • Technical Manuals
  • Engineering Drawings
  • Architects Plans
  • Maps
  • Construction Drawings
  • Delivery Notes
  • Collection Notes

    • Our services include

  • High volume bulk scanning.
  • Fully hosted document management solutions.
  • Software systems to manage documents.
  • Scanning of all sizes including large format drawings.
  • B/W or colour.

    • Electronic Document Archiving

    Customer-driven solutions for the management of all your documents including paper and electronic originals. However large or small your information management problem is, we provide the software application procedures and implementation to fit your requirement in the the most effective and economic way. Our extensive knowledge and experience is key to the smooth transition from a traditional paper-based filling system to a modern, effective electronic document management strategy.

    You already have everything you need to implement such a system - any computer that can access the web. We scan, index and host your documents within our secure web server. You access your documents via secure login to our secure server by using your standard internet browser.

    Benefits

  • No software to install.
  • No servers to install.
  • Access your documents from anywhere.
  • Audit trail – detailed reporting showing who accessed what document and when.
  • Increased security of information.
  • Fast document retrieval directly to your desktop – no more time wasted searching through boxes of paper.
  • Improved customer service - No time and money wasted calling customers back. Answer their queries immediately.
  • No user expertise required (familiar internet browser environment)

    The process

  • We collect your documents
  • We scan & index your documents
  • We make your documents available via our secure web server application.
  • We securely destroy your original paper (if required)
    • Consent Management Platform by Real Cookie Banner